Portfolio is the digital asset management tool for the rest of us. It is loaded with the features you need to create, organize, find, share and protect your assets.
Quickly load files into Portfolio so assets are properly organized, tagged and accessible to everyone.
Upload photos, videos and audio directly into Portfolio with Portfolio Flow – available for iOS and Android devices. Keywords, descriptions and other metadata can be applied on the go – so assets are immediatly tagged and cataloged correctly.
Because files cataloged with incomplete metadata have limited value, Portfolio allows you to define key metadata that must be entered before assets are uploaded.
Portfolio supports all common media formats including image, video, audio, PDF, and native documents from Adobe® Creative Suite® and Microsoft® Office, making it the perfect solution to manage all your digital documents. View the complete list here.
Portfolio provides two convenient ways to load assets into the system. Either import documents from your desktop or ingest files that are already located on the server.
Portfolio can extract embedded metadata, which allows the system to intelligently catalog and reference assets. This includes XMP, IPTC, EXIF, TIFF, Video, and Microsoft Office metadata.
Portfolio gives you peace of mind by automatically backing up the information associated with your assets. All Portfolio settings, catalog and data information can be restored with just one click.
Create meaningful collections using a combination of structure and metadata.
Portfolio provides a flexible structure to optimally organize assets for your workflow. Define multiple catalogs, folders, and galleries to fit the way your organization works.
Portfolio monitors designated folders and can automatically catalog assets and extract metadata. When assets are added, edited, or removed, the catalog will immediately reflect the changes.
It’s not uncommon for catalogs to share the same basic structure. Portfolio takes advantage of this and allows you to save catalog templates that can be used to create custom catalogs with a single click.
Portfolio can embed metadata that travels with your files, making it available to other metadata-aware applications. This includes XMP, IPTC, and Video metadata.
Sometimes, multiple assets need to be tagged with the same metadata or collected into a single gallery. Portfolio makes it easy to grab a set of assets and set common metadata or create a gallery instantly.
Portfolio doesn’t just help you search libraries; it helps you find the assets you need.
No matter how many assets you have, find what you need in milliseconds. Enter a few search characters and Portfolio will automatically suggest a list of matching assets and display the results.
Thumbnails and video snippets are automatically generated upon upload giving you a more visual way to search, preview and find the assets you’re looking for fast.
Galleries don’t have to be static collections of assets. With Portfolio, conditional searches can be saved as a Smart Gallery, so when assets are tagged with specific metadata, they are automatically added to the appropriate gallery.
Set up the dashboard to view files and metadata that’s important to your workflow. Find, edit, copy, move, download, and archive assets from one convenient location.
Get the right files into the hands of everyone involved in creating, organizing and using your assets.
With Portfolio, users can be granted access to specific catalogs and assigned controlled permissions specific to each catalog.
If you have Open or Active Directory, Portfolio can use existing user and group accounts. Fewer user accounts means faster setup and easier maintenance.
Portfolio provides a central source for all your files. Users with appropriate permissions have access to libraries, giving them the ability to find, download and use available assets.
Portfolio Express gives you direct access to your assets right from your desktop. Instantly find files in your catalog, then simply drag and drop assets into any supported application, such as Adobe® InDesign® and Microsoft PowerPoint®.
Sometimes, a lower resolution or resized version is needed. Without submitting asset requests, conversions and unnecessary back-and-forth, users can convert and download what they need, when they need it.
Portfolio integrates with your existing workflows and facilitates the entire asset lifecycle, including content development, collaboration and archiving.
Portfolio supports a collaborative workflow and allows users to check out files while they are being edited to prevent simultaneous changes. When a file is ready, it can be checked-in and notes can be applied.
Sometimes, assets need to be unavailable for use or protected but should stay visible in the catalog. By locking files, Portfolio protects the assets from change or download but keeps them searchable and viewable in the catalog.
During the creative process, files frequently need to be rolled back to a previous state, or version. Portfolio makes this easy by automatically tracking changes and gives you access to previous versions.
Portfolio is licensed software that can be installed on Microsoft Windows Server® or Apple® OS X® platforms, giving you the flexibility to run it on-premise, or on a cloud server – your choice!
Portfolio is modular, making it convenient (and affordable) to start small, adding features and capacity as your needs change. View all Modules
Digital asset management is a cog in the overall workflow of many organizations and the Portfolio API allows you to integrate this functionality with your existing business systems.
Learn from an expert how Portfolio can help you get the most out of your digital assets.
Learn how American Cruise Lines gained 20% more time for strategic creative work using Extensis Portfolio.
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